OFFICE MANAGER

Description de la fonction

MANPOWER Luxembourg SA is recruiting for one of he’s clients, private office in Luxembourg:

Office Manager (M/W)

Your mission

• Responsible of the smooth operations and providing high-end service at the reception
• Management of 1 Receptionist
• Implementing and maintaining office policies by establishing highest standards and procedures; measuring results against standards; making necessary adjustments;
• Controlling and handling of correspondence, maintaining filing systems, scanning, lists and tracks corporate documents, compiling contact lists;
• Serve as first point of contact for all office duties including: maintenance, mailing, supplies, equipment, bills, expense reports;
• Order stationery and equipment, and coordinate with IT department on all office equipment;
• Maintain the office condition and ensuring cleanliness, safety and adequate conditions for work;
• Set-up of conference rooms and provide service;
• Organize office operations and coordinate with the relevant service providers;
• Address employees’ queries regarding office management issues (e.g. stationery, hardware and travel / transportation arrangements);
• Facilities management liaising with vendors, including cleaning, catering and security services;
• Back-up of the Receptionist;
• Answer incoming phone calls, schedule meetings and appointments when requested
• Manage travel arrangements;
• Provide general support to visitors and general enquiries as well as layout and tidiness of conference rooms;
• Order stationery and equipment, and coordinate with IT department on all office equipment;
• Maintain the office condition, ensuring cleanliness, safety and adequate conditions for work;

Skills/Qualifications

• The candidate has an experience of at least 3 years in a similar position in Luxembourg
• Is fluent in English and in French (oral & written). Any other language is considered as an asset
• Is discrete, reliable and punctual
• Has outstanding communication skills, are autonomous and solution and detail oriented
• Is service minded and positive and hands-on attitude
• Has an excellent presentation

Interested in joining a company that assists you in your personal development?
If so, it's your chance! Apply now!
Only applications meeting the criteria above will be considered and treated confidentially