TEAM ASSISTANT H/F

Description de la fonction

MANPOWER Luxembourg SA is recruiting for one of he’s clients, a major European Institution:

A Team Assistant H/F

KEY ACCOUNTABILITIES

• Plan, follow up and coordinate daily work (administrative tasks, handling of contacts, mails, etc.) that is confidential and sensitive to support the Heads of divisions and respective teams
• Manage and maintain business diaries
• Answer telephone calls, take appropriate action to ensure a professional and timely response is given to the caller
• Set up conference/video calls
• Prepare internal and external correspondence, edit and format documents and presentations
• Arrange internal and external meetings, including the coordination of appointments, room bookings, agendas, equipment and ensure relevant documents are available in advance of meetings
• Attend meetings and take minutes when required
• Scan and file documents properly
• Organise and manage relevant databases
• Make travel arrangements and claim the reimbursement of related expenses
• Support the Recruitment Officer in scheduling interviews for the teams
• Act as a back-up to the Personal Assistant to the Managing Director in case of absence
• Provide additional support as needed to Members of the Management Board
• Act as a liaison with internal and external contacts.

BACKGROUND & EXPERIENCE
• Ideally educated to bachelor degree level
• At least 3 years of experience in a similar position, ideally acquired in a multinational environment
• Some experience in the public sector would be an asset
• Complete mastery of Outlook and MS-Office products including Word, Excel and PowerPoint
• Fluency in English required, additional languages would be an asset.

Interested ? Please apply online !