Description de la fonction
MANPOWER Luxembourg SA is recruiting for one of hes clients, a major European Institution:
A Team Assistant H/F
Plan, follow up and coordinate daily work (administrative tasks, handling of contacts, mails, etc.) that is confidential and sensitive to support the Heads of divisions and respective teams
Manage and maintain business diaries
Answer telephone calls, take appropriate action to ensure a professional and timely response is given to the caller
Set up conference/video calls
Prepare internal and external correspondence, edit and format documents and presentations
Arrange internal and external meetings, including the coordination of appointments, room bookings, agendas, equipment and ensure relevant documents are available in advance of meetings
Attend meetings and take minutes when required
Scan and file documents properly
Organise and manage relevant databases
Make travel arrangements and claim the reimbursement of related expenses
Support the Recruitment Officer in scheduling interviews for the teams
Act as a back-up to the Personal Assistant to the Managing Director in case of absence
Provide additional support as needed to Members of the Management Board
Act as a liaison with internal and external contacts.
BACKGROUND & EXPERIENCE
Ideally educated to bachelor degree level
At least 3 years of experience in a similar position, ideally acquired in a multinational environment
Some experience in the public sector would be an asset
Complete mastery of Outlook and MS-Office products including Word, Excel and PowerPoint
Fluency in English required, additional languages would be an asset.
Interested ? Please apply online !