Finance Operation – Administrative Assistant (H/F/X) 3755-1
Manpower is recruiting an Administrative Assistant (M/F/X) to join one of its clients, a leading European institution based in Luxembourg.
Job Description:
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The Administrative Assistant will work in close cooperation with a team of professionals and other administrative/operational assistants, providing general administrative support including:
- Handling incoming and outgoing mail
- Reviewing documents (layout, proofreading)
- Drafting letters, notes, and forms
- Organising meetings and booking meeting rooms
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Please note: This assignment can be extended according to Luxembourgish law for a maximum duration of 1 year.
Main Responsibilities
MC Notes:
- Drafting notes and submitting them for review and approval
- Updating the database with appropriate links from the MC Area in GED
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Tender Dossiers:
- Reviewing documents (layout, proofreading, pre-filling templates)
- Publishing notices on the e-Tendering platform
- Drafting and validating reports (Prequalification and Evaluation)
- Sending notifications to candidates and bidders
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Contracts Preparation:
- Preparing contracts and annexes
- Liaising with teams for contract review
- Managing signature process and registration in ASApp and GED
- Drafting and dispatching addenda
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Audit Requests:
- Managing audit files via OneDrive/SharePoint/Mercell, MS Teams and GED
- Archiving and retrieving documents
Candidate Profile:
- Secondary level education, complemented with a 2-year certification in a relevant field (secretarial studies, business administration) OR equivalent experience
- Minimum 3 years of experience in administrative support
- Strong sense of responsibility, initiative, and organisational skills
- Ability to work accurately under pressure, meet deadlines, and adapt to priorities
- Excellent knowledge of MS Office tools (Word, Excel, PowerPoint)
- Fluent in English and French
What Client Offers:
Interested in joining a European Institution ? Apply now!
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