General Secretariat – Administrative Assistant (H/F/X) 3584-1
Client Description:
For one of his clients based in Kirchberg, a European Instituition, Manpower Luxembourg is recruiting a
General Secretariat – Administrative Assistant (H/F/X)
Job Description:
- Provide operational support to the division by overseeing the daily administration of relevant processes and procedures, ensuring the efficient and seamless functioning of the team, while contributing to the overall effectiveness of administrative operations.
- Deliver high-level administrative and secretarial assistance in drafting notes, briefings, presentations, and other key documents, in line with established standards for each document type.
- Draft and finalize correspondence and official documents, coordinating the necessary approval workflows and signature processes.
- Take accurate minutes during meetings and gather input for internal discussions and documentation.
- Monitor and follow up on critical deadlines related to the division’s activities, including missions, briefings, reports, and other deliverables.
- Oversee the distribution process of documents intended for the Management Committee and the Board of Directors.
- Maintain and update databases, relevant intranet content, and ensure systematic organization of electronic archives.
- Assist in the logistical planning and coordination of various events such as meetings, presentations, seminars, conferences, and business travel.
- Manage incoming calls, mail and document distribution, and coordinate calendar scheduling.
- Serve as a mutual back-up for other assistants, including coordination of leave and absences when necessary.
Candidate Profile:
- Possession of a certified secondary level education, supplemented with a 2-year certification in a pertinent field (e.g., secretarial studies, business administration).
- A minimum of 3 years of relevant professional experience.
- Basic proficiency with digital tools (e.g., Microsoft Word, Excel, web platforms).
- Fluency in English (both written and spoken) is essential.
- Capability to compose and refine clear, concise articles in English.
- Achievement Drive: Consistently monitors performance, striving for improvement, and demonstrating determination to achieve both short-term and long-term objectives.
What Client Offers:
- Multicultural setting
- Dynamic and challenging environment
