Finance Directorate – Administrative Assistant (H/F/X)

Finance Directorate – Administrative Assistant (H/F/X)

• Location: LUXEMBOURG
• Type: Temporary
• Job #11728

Client Description:

Job Description:

• Execute standard and some non-standard tasks of an operational process to ensure smooth and timely execution of EIB's procedures in own domain
• Perform regular controls and monitoring of tasks to ensure compliance with internal procedures
• Perform administrative tasks related to the relevant process(es) to maintain proper records/documentation and data quality (e.g. preparation and filing of documents (GED), maintenance of databases)
• Provide ad hoc support to the organisational unit (e.g. research, administrative support) to contribute to the smooth running of its daily operations
• As may be required, progressively handle complex issues and inquiries, to broaden own process knowledge
• Propose improvements and participate in the optimisation of working methods, by notably helping in IT projects and upgrading operational procedure
• Interact with internal and external (mainly of comparable level) clients/counterparts to obtain and understand information, as well as exchange good practices
• To the extent of own capabilities, ensure back-up of the essential activities of other Operational Assistants during their absence to guarantee business continuity
• When needed, ensure integration and on-the-job training of more junior staff, new joiners and trainees

Candidate Profile:

• 3 to 5 years’ experience in a secretarial or operational position in a relevant field, with at least 1 year in an operational position
• Certified secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration)
• At least 3 years of relevant professional experience
• Excellent knowledge of standard Microsoft Office tools (Word, Excel, and PowerPoint)
• Fluent in English and French and preferably intermediate in another relevant European language