Chief Executive/Deputy Chief Executive – Operational Assistant (HR/FM) – ID 3560-1
Manpower Luxembourg is recruiting a European Institution, based in Kirchberg, an :
Operational Assistant (HR/FM)
Overview:
We are looking for a proactive and well-organized Operational Assistant to support our Facilities & Workplace Services team. This role is essential in ensuring a smooth and efficient working environment across our office spaces, including coordination of workspace planning, service requests, and facilities-related projects.
Key Responsibilities:
Helpdesk & Service Coordination
- Manage incoming requests related to the working environment (e.g., equipment, furniture, moves).
- Assign tasks to relevant service providers via a ticketing system.
- Follow up with requestors and providers to ensure timely resolution.
- Maintain records and generate reports on service activity.
Space Planning & Office Moves
- Assist in preparing layout scenarios and modifying floor plans.
- Coordinate office moves and workspace adjustments.
- Liaise with internal teams and external technicians to ensure smooth execution.
- Communicate changes and updates to affected teams.
Onboarding & Internal Mobility
- Coordinate workspace setup for newcomers and staff moves.
- Collaborate with team assistants to assess needs and complete setup forms.
- Ensure timely delivery of services and equipment.
Administrative Support
- Process and verify facilities-related invoices.
- Distribute digital mail and communications to relevant teams.
- Monitor vehicle usage and driver schedules.
- Contribute to internal communications (e.g., blogs, announcements).
Qualifications:
- University degree in a relevant field (e.g., Business Administration, Communications).
- Minimum of 3 years of relevant professional experience.
- Fluent in English and French; knowledge of other EU languages is a plus.
- Proficient in Microsoft Office tools, especially Outlook, Excel, PowerPoint, and PDF tools.
Key Competencies:
- Strong communication and interpersonal skills.
- Excellent organizational and administrative abilities.
- Ability to prioritize tasks and manage time effectively.
- Problem-solving mindset and attention to detail.
- High level of discretion, reliability, and adaptability.
- Team-oriented with a proactive and service-minded approach.
Excited to make a difference in how people experience their workplace? We’d love to hear from you – apply now and help us shape a better working environment!
En savoir plus
