Personnel – Operational Assistant 3597-1

Personnel – Operational Assistant 3597-1

• Location: LUXEMBOURG
• Type: Contract
• Job #12636

Client Description:

Job Description:

• Oversee the administrative management of reimbursement processes related to professional relocations, ensuring full compliance with internal staff rules and regulations.
• Provide operational support to the team in handling activities associated with the administration of employee benefits and allowances—including new applications, renewals, and terminations by ensuring timely submission of required documentation and verifying its accuracy and consistency.
• Collaborate closely with analysts, escalating complex cases as necessary to ensure prompt and precise processing of requests.
• Maintain meticulous records and uphold high standards of data integrity within internal systems.
• Update employee information in PeopleSoft, particularly changes related to address, name, and nationality, as they pertain to benefits, allowances, and supplementary reimbursements.
• Draft customized administrative certificates for external entities such as tax authorities, government agencies, or educational institutions.
• Perform various administrative duties in alignment with divisional needs, and coordinate with fellow administrative assistants to ensure continuity of service and mutual support.

Candidate Profile:

• Completion of certified secondary education, ideally complemented by relevant administrative training.
• A minimum of three years of proven professional experience in an administrative support role, preferably within an international or multicultural environment.
• Proficiency in standard Microsoft Office applications (Word, Excel, PowerPoint), with demonstrated experience in utilizing software tools and databases for administrative purposes.
• Excellent command of both written and spoken English and French, with the ability to communicate effectively and professionally in a bilingual working environment.

What Client Offers:

• Multicultural setting
• Dynamic and challenging environment