Office Manager (H/F/X)
Client Description:
MANPOWER Luxembourg SA is recruiting for one of his clients :
Office Manager (H/F/X) :
Job Description:
As Office?&?Corporate Administration Coordinator, you will be the organizational heartbeat of the Luxembourg’s office—balancing a warm front?office welcome with meticulous back?office compliance. Your work will connect reception, sales administration, legal and supplier management so that every contract, KYC check and board resolution runs like clockwork.
- Front?office & travel support – Welcome visitors, manage calls, receive & scan documents, post and meeting rooms; organize business travel (flights, hotels, transfers).
- Office facilities & supplier contracts – Oversee day?to?day suppliers (stationery, cleaning, fruit & snacks, coffee/tea, water dispensers) and track related invoices.
- Sales administration – Verify reservation contracts and annexes for all projects; run KYC screening, coordinate counter?signatures and notary appointments; update the “Sales?Bible” with price breakdowns, VAT data and buyer details.
- Supplier onboarding & agreement workflow – Collect supplier KYC files, perform solvency checks (Creditsafe), prepare agreement approvals with key?term summaries, shepherd e?signatures and archive final documents.
- Corporate governance documentation – Draft mandates and shareholder resolutions with Legal; file statutory changes with the Trade Register & UBO register; order certified extracts when required.
- Ad?hoc team assistance – Produce polished correspondence, mail merges and general administrative support whenever needed.
Candidate Profile:
- First experience in office, legal or sales administration (real?estate a plus).
- Fluency in French & English —both written and spoken. Anu other language is a plus
- Eagle?eye for detail: contracts, numbers and names must be right the first time.
- Confidence with MS?Office; familiarity with e?signature or KYC tools is advantageous.
- Proactive, problem?solving mindset and the ability to prioritize in a fast?moving environment.
- Friendly, service?oriented attitude—equally at ease with executives, suppliers and visitors.
What Client Offers:
Visibility & impact – Daily collaboration with your colleagues and project teams.
Breadth & variety – Switch between reception warmth, analytical KYC checks and hands?on corporate filings—no two days feel the same.
Learning curve – Deep dive into real?estate transactions, deals and cutting?edge compliance tech.
People?first workplace – Enjoy fresh fruit, quality coffee and a collaborative team who value humor as much as hard work.
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