Legal Directorate – Administrative Assistant (H/F/X) 3642-1
Client Description:
Job Description:
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Deliver comprehensive administrative assistance in the management of legal documentation, in close coordination with the Division’s legal professionals. This includes the preparation of final contract versions, handling original documents, liaising with external counterparts and internal departments, managing signature notifications, and ensuring systematic archiving.
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Review, refine, and ensure the quality and procedural compliance of all outgoing documentation, maintaining high standards of accuracy and consistency.
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Execute a variety of secretarial and administrative functions, such as managing correspondence and document flow, maintaining filing systems, and coordinating meetings and appointments.
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Organize business travel logistics and oversee the submission and reconciliation of related expense claims.
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Initiate and monitor procurement requests for consultancy services, and manage administrative processes concerning both internal and external consultants.
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Draft correspondence and internal communications on diverse topics, including memos, reports, and presentation materials, tailored to the Division’s needs.
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Validate data for inclusion in contractual documents and collaborate with other departments to support legal staff in the drafting of new agreements and related materials.
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Propose enhancements and actively contribute to the optimization of records management practices within the Division and the broader Department.
Candidate Profile:
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Completion of secondary education, supplemented by a post-secondary diploma (minimum two years) in a relevant discipline such as executive assistance, office management, or business administration.
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A minimum of three years of professional experience in a comparable role. Prior experience as a legal or administrative assistant within a law firm, corporate legal department, or similar legal setting is considered a strong asset.
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Proficiency in standard office software and tools, including Microsoft Word, Excel, PowerPoint, Outlook, Adobe Acrobat, and commonly used office equipment (e.g., printers, scanners). Familiarity with electronic document management systems, digital archiving platforms, and reporting tools is advantageous.
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Excellent command of the English language, both written and spoken, is essential
What Client Offers:
- Multicultural setting
- Dynamic and challenging environment
