Transaction Management and Restructuring – Operational Assistant (M/W/X)
Manpower is recruiting for one of its clients in Luxembourg, a European Institution:
Transaction Management and Restructuring
Operational Assistant (M/W/X)
Your Role:
As a Senior Principal Operational Assistant, you will be responsible for supporting procurement and budget-related processes within a dynamic and international environment. Your role will ensure the smooth coordination of contract management, purchasing procedures, and accounts payable activities, while maintaining compliance with internal policies and deadlines.
Key Responsibilities:
Procurement & Contract Support:
- Monitor procurement timelines, including contract renewals and extensions.
- Coordinate with service providers to ensure timely submission of documentation.
- Assist in drafting tender documents (terms of reference, contracts, annexes).
- Manage document circulation and signatures (both digital and physical).
- Archive procurement documents and manage contract registration in internal systems.
- Liaise with vendors and internal stakeholders as needed.
Budget & Administrative Support:
- Collaborate with budget teams for purchase order creation and follow-up.
- Validate e-requisitions, payments, invoices, accruals, and budget requests.
- Organise external and internal training sessions and events.
- Develop and maintain internal reporting tools and dashboards.
- Handle queries related to procurement and budget matters.
- Maintain accurate filing systems, databases, and shared mailboxes.
Your Profile:
- Secondary-level diploma with a 2-year certification in business administration, law, economics, or procurement (or equivalent experience).
- At least 5 years of relevant professional experience, including 3 years in an operational role.
- Experience in public procurement or budget administration is a strong asset.
- Strong organisational skills, with the ability to manage multiple priorities and meet tight deadlines.
- Proficiency in MS Office tools (Excel, Outlook, Microsoft 365).
- Knowledge of PeopleSoft Financials and GED is an advantage.
- Excellent command of English and/or French, with a good understanding of the other.
What Client Offers:
- Join a multicultural and high-performing team
- Contribute to impactful projects in a structured and professional setting
- Enjoy a stable and rewarding assignment, with potential for renewal
? Interested? Send us your updated CV today!
For more information, feel free to reach out to your recruitment team.
