Senior Executive Assistant – Secretary General Department (M/F/X)
Manpower is looking for an Assistant Secretary General Department for a client specialized in European financial governance located in Luxembourg.
Your missions
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Manage and maintain the business calendar of the Secretary General and the Heads of Division
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Organise, coordinate and follow up all secretarial and administrative activities for the department
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Act as a key liaison for internal and external correspondence, ensuring professional and timely communication
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Organise Board and Committee meetings, video conferences and internal/external meetings (agendas, rooms, documents, equipment)
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Assist in the organisation of internal and external events
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Attend meetings and take minutes when required
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Prepare, edit and format documents and presentations
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Manage filing systems, databases and archiving (digital and physical)
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Organise business travel and manage expense reimbursements
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Support recruitment and procurement processes through interview scheduling
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Act as a back-up to the Personal Assistant of the Secretary General
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Provide additional administrative support to Members of the Management Board when needed
Your profile:
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Bachelor’s degree or equivalent level of education
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Minimum 3 years of experience in a similar role, ideally in a multinational or institutional environment
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Excellent command of MS Office (Outlook, Word, Excel, PowerPoint)
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Knowledge of MS Teams, WebEx and video conferencing systems is an asset
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Knowledge of SharePoint and Oracle Fusion is an asset
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Experience in the public sector is a plus
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Fluent English, both written and spoken; additional EU languages are a strong asset
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Excellent communication and interpersonal skills
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Strong organisational abilities, resilience and flexibility
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Team spirit and ability to work in a diverse and multicultural environment
What Client Offers:
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Expected start date: March 2026
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Contract duration: 5 to 6 months
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Highly international and institutional working environment
Interested in this opportunity? Apply now!
