Administrative Assistant (M/F/X)

Administrative Assistant (M/F/X)

• Type: Temporary
• Job #13798

Manpower is looking for an Administrative Assistant for a client active in European institutional and cultural activities, located in Luxembourg.

This role is ideal for a highly organized, proactive, and service-oriented professional who enjoys working in a collaborative environment. You will provide comprehensive administrative and operational support to the Cercle office, contributing to the smooth functioning of daily activities, governance bodies, and events.

Your missions :

• Assist with general secretarial and administrative duties in close cooperation with a team of professionals and administrative/operational assistants.
• Organise meetings and events, including booking meeting rooms, coordinating refreshments, and requesting visitor access.
• Support the updating, filing, and archiving of documents in accordance with internal procedures.
• Assist with the creation of new Cercle clubs, manage membership requests, and maintain regular interactions with existing clubs.
• Monitor and ensure the reliability and accuracy of statistics related to Cercle memberships.
• Provide administrative support for Cercle governance activities, including Committee meetings and Annual General Meetings (AGM).
• Support the Cercle Executive Committee with administrative and coordination tasks.
• Contribute to the implementation of Cercle actions and policies, working closely with the Senior Cercle Administrator.
• Assist in the organisation of specific events such as Cercle Open Days and Arts Exhibitions.
• Ensure administrative back-up for the Senior Cercle Administrator and the Operational Assistant during their absence, guaranteeing business continuity of the Cercle office.

Your profile :

• Secondary level education, complemented by a 2-year certification in a relevant field (e.g. secretarial studies, business administration), or secondary level education with equivalent professional experience.
• At least 3 years’ experience in an administrative support role.
• Ability to work under limited supervision and to act as a reliable back-up for colleagues.
• Proactive mindset with a strong sense of initiative.
• Excellent knowledge of standard office tools, notably Excel, Word, PowerPoint, Outlook, and related collaboration tools.
• Strong organisational and planning skills with high attention to detail.
• Very good interpersonal and communication skills.
• Achievement-driven, with the ability to focus on performance and continuous improvement.
• Flexible and adaptable, able to adjust to change and evolving priorities.
• Strong team spirit, with the ability to collaborate effectively across organisational boundaries.
• Demonstrated organisational commitment, acting with integrity and aligning personal behaviour with the organisation’s mission, values, and rules in support of Europe and diversity.
• Please note that this assignment may be extended, in accordance with Luxembourgish law, for a maximum duration of 1 year.

Interested in this opportunity ? Apply now !