Operational Assistant (M/F/X)
Manpower is recruiting an Operational Assistant for one of its institutional clients operating in the financial sector, based in Luxembourg, as part of a temporary assignment.
Your missions:
- Provide operational and administrative support to the Heads of Division, Heads of Unit and division members
- Ensure accurate filing, archiving and maintenance of physical and digital documents
- Distribute incoming mail and digital documents to the relevant team members
- Organise and prepare meetings (logistics, documentation, follow-up)
- Collect required signatures and prepare invoices
- Maintain and proactively update divisional databases, lists and IT systems
- Ensure compliance with established internal procedures and templates, and update them when required
- Support managers and officers with specific administrative tasks (PowerPoint presentations, editing and formatting notes, meeting preparation, administrative follow-up)
- Collect missing annual reports and Credit Information Packages from corporate counterparts
- Contribute autonomously and proactively to divisional activities as part of a pool of assistants
Your profile:
- Completed secondary level education, ideally with a 2-year certification in secretarial studies, business administration or a related field, or equivalent relevant professional experience
- Minimum 5 years of relevant professional experience in an administrative, operational or institutional environment
- Excellent command of MS Office tools (Word, Excel, PowerPoint) and strong IT literacy
- Knowledge of Business Objects, SharePoint, Notes and internal tools such as SERAPIS or GED is considered a strong advantage
- Ability to work autonomously while collaborating effectively within a team environment
- Strong organisational skills, attention to detail and a proactive mindset
- Fluency in English and/or French; knowledge of other EU languages is an asset
Interested in this opportunity? Apply now!
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