Office Manager (H/F/X)

Office Manager (H/F/X)

• Lieu: Luxembourg
• Type : Contract
• Travail #9247

• Ensure that office facilities are in good condition and safe for employees and visitors.
• Coordinate maintenance, security, and cleaning to maintain a high standard of cleanliness and safety.

• Oversee the inventory and purchase of office supplies, including stationery, consumables, and equipment needed for daily operations.
• Maintain accurate records of inventory levels and manage vendor relationships.

• Manage the activation and deactivation of access cards for employees and visitors.
• Correspondence and Communications Management:
• Organize the receipt and distribution of mail and other documents.
• Handle internal and external communications, including emails, phone calls, and correspondence.

• Provide administrative support to different departments as needed.
• Assist with scheduling meetings, coordinating travel arrangements, and preparing reports.

• Collaborate with the human resources department on various activities, including recruiting, onboarding new employees, and managing personnel records.
• Coordinate staff events and activities, as well as future departures.

• Organize and coordinate internal and external events, including team meetings, conferences, and other company-related events.
• Ensure that meetings and events run smoothly by handling logistics and providing support as needed.

• Proven experience in office management or a similar role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Languages: English and Spanish mandatory. French is valuable.
• Proficiency in MS Office and other relevant software applications.
• Knowledge of basic HR procedures and practices is a plus.
• Ability to work effectively in a fast-paced environment and prioritize tasks efficiently.
• If you are a detail-oriented individual with a passion for creating a positive work environment, we encourage you to apply for this exciting opportunity.