Administrative Assistant (m/f)

Job Details

Manpower is recruiting for one of its clients in Luxembourg, a European Institution:

Administrative Assistant (m/f)


• Handle the administrative coordination of the whole lending procedure (monitoring of deadlines, organization of meetings, appointments and business trips for the loan officers and the Head of Division)
• Prepare briefing papers for meetings and business trips
• Assist the loan officers during the lending process and, as appropriate, in the follow up of projects (in close coordination with the other Directorates participating in the process)
• Finalize, distribute and file documents and reports prepared by loan officers
• Handle telephone contacts with clients and follow information flow while loan officers are on mission
• Assist loan officers in updating and organizing contacts
• Optimization of operating tools and working methods:
• Keep statistics and work plan up to date; monitor that procedures are followed during the lending process; input data in the loans database in view of the preparation of reports and statistics on the Bank’s activity in countries covered by the Division

• Cooperate with the other Assistants and members of the Department; when appropriate train new colleagues on procedures and processes, contribute to a good working atmosphere within the Division and the Department in order to facilitate the timely implementation of tasks, smooth flow of information and achievement of objectives

• Secondary level education, ideally complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration)
• At least 3 years of relevant professional experience in providing administrative support
• Excellent knowledge of standard MS Office Tools (Word, Excel, PowerPoint)
• Excellent knowledge of written and spoken English and French..

• Strong sense of responsibility and initiative
• Very good organizational skills
• Rigorous and able to meet deadlines and priorities
• Able to draft routine correspondence and edit materials
• Good interpersonal skills
• Excellent team spirit
• Ability to work reliably and accurately under pressure
• Flexibility and availability

Interested in joining a European Institution? Please apply online.
Only applications meeting the criteria above will be considered and treated confidentially.