Legal & Administrative Assistant (m/w)

Job Details

Manpower is recruiting for one of its clients in Luxembourg:

Legal & Administrative Assistant (m/w)

The Administrative assistant will work in close cooperation with a team of professionals and other administrative/operational assistants.

Assist in general secretarial duties and administrative tasks,

Accountabilities:

Assist in the accurate preparation of original legal documents and in the finalization / administration of contractual documentation (such as finance contracts, guarantee agreements and contractual modifications)
Assist and ensure follow-up of all procedures – both before and after signature of legal documents (e.g. prepare and circulate legal contributions to internal decision-making documents, prepare and distribute contractual documents, ensure due circulation of documents both inside and outside the organization, handle notification of signatures, ensure electronic and paper archiving, store documents using the electronic document management system (GED), handle notes and other memoranda
Carry out general secretarial duties and administrative tasks, including telephone coverage, mail/document control and distribution, filing, organization of meetings, managing calendars
Verify data to be inserted in contractual documents and coordinate with other Directorates to assist lawyers in the preparation of new contracts and other documents

Qualifications:

At least 3 years of relevant, professional experience (i.e. in similar or related tasks); experience acquired as secretary/administrative or legal assistant in a law firm, corporate legal function, or any other legal environment, is a distinctive advantage
Very good knowledge of the standard IT & office tools (particularly Word, Excel, PowerPoint, and Outlook), Acrobat, common office hardware (e.g. printing and scanning equipment); familiarity with Electronic Documents Management tools, electronic archiving, and reporting tools is an advantage
Excellent knowledge of English is required. English is a must; German considered an advantage

Interested in joining this law firm? Please apply online.
Your application will be treated with the strictest confidentiality.