Administrative Assistant (M/W/X)

Responsibilities
The successful candidate will perform general secretarial duties and administrative tasks. S/he will have the following responsibilities:

• Organising meetings in Luxembourg with external counterparts;
• Organising business trips and preparing the relevant expense reports;
• Preparing presentations, due diligence dossiers and letters to external counterparts;
• Preparing, distributing and following up reports and notes, incl. overview tables and quarterly reports when needed;
• Organise team meetings, take & dispatch meeting minutes;
• Drafting routine correspondence and edit materials;
• Undertake related electronic (using the internal data storage system) and paper filing;
• Communicate efficiently (face-to-face, phone, email) with the team members but also with internal as well as external clients; cooperate with the other teams ’ assistants and other interfaces;
• Create and process requisitions/purchase orders/receipts for conference attendance, business meals, other relevant expenses;
• Follow up on internal documentation throughout the approval process;
• Produce and process counterparty consultation letters as required by the organisation procedures.
Qualifications:
• Certified secondary level education;
• Any additional certifications indicating specialisation would be an advantage;
• Excellent knowledge of standard computer tools and MS Office tools (particularly Excel and PowerPoint);
• Excellent written and spoken German and English; knowledge of French and/or other EU languages would be an advantage.

Personal Qualities:
• Excellent organisational skills;
• Excellent prioritisation skills;
• Excellent team spirit and interpersonal skills;
• Excellent verbal and written communication;
• Strong sense of responsibility and initiative;
• Ability to work reliably and accurately under pressure;
• Strong personal commitment