Transaction Management and Restructuring – Operational Assistant (H/F/X)
Manpower is recruiting for one of its clients in Luxembourg, a European Institution:
Transaction Management and Restructuring
Operational Assistant (M/W/X)
Job Description: The main role of the Operational Assistant within the Central Allocation Team (residing within Portfolio Management & Monitoring (PMM) – Joint Middle Office (JMO) – Intermediated Lending Division (IL) – Implementation, Delinked RS and Central Allocation Unit (IDCA)) will be to provide comprehensive operational support to his/her Division colleagues in the area of delinked allocation administration, in order to contribute to the efficiency and performance of the team’s overall activities, including inter alia timely and accurate operational allocation processing and administrative support.
Accountabilities:
Allocation process
• Perform eligibility controls and sample checks on allocation requests, with the help of available IT tools
• Summarise the results of eligibility controls and communicate them efficiently to the responsible team members
• Upload allocations into Serapis in a timely manner and issue Allocation Letters
• Perform allocation-related monitoring activities including i.a. checking compliance of financial intermediaries with certain contractual provisions
General administrative support
• Format and send Side letters, Allocation Letters, End of Allocation Reports and other relevant documents
• Handle filing of the documentation related to the Unit’s activities; ensure that all relevant documents are archived in GED/Knowledge Center in a timely manner and respect the naming convention (i.a. Side letters, Allocation Letters, End of Allocation Reports, sample check results, relevant emails)
• Keep databases up to date where requested
• Together with the other Assistants, manage the Unit’s shared mailbox
• Contribute to the improvement of the allocation processes by helping develop best practices applicable throughout the Central Allocation Team
Teamwork
• Cooperate with the other members of the Unit in order to facilitate the timely implementation of tasks, smooth flow of information and achievement of objectives
• When appropriate, provide support on the job to new colleagues on Bank’s procedures and processes
• Contribute to a good working atmosphere in the team
• Replace other Administrative Assistants if requested to do so
Qualifications:
• Secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration), or secondary level education with equally qualified experience in a relevant field
• At least 5 years of relevant professional experience
• Excellent knowledge of standard MS Office Tools (Word, Excel, Power Point)
• Excellent knowledge of written and spoken English and/or a good command of French*. Knowledge of any other European language would be an advantage
Interested in joining a European Institution? Please apply on line.
Your application will be treated with the strictest confidentiality.
