General Secretariat – Administrative Assistant (H/F/X)
Client Description:
Manpower Luxembourg is seeking a dedicated Administrative Assistant to support a team of professionals and other administrative/operational assistants.
Job Description:
• Review and Verify Travel Expense Reports: Ensure all submitted expense claims comply with company policies and procedures.
• Validate Supporting Documentation: Check receipts, invoices, and other required documents for accuracy, completeness, and authenticity.
• Identify and Address Discrepancies: Flag any inconsistencies, unauthorized expenses, or policy violations for further clarification or corrective action.
• Ensure Policy Compliance: Confirm that expenses adhere to travel policy guidelines, including per diem rates, travel class restrictions, and approval workflows.
• Perform Accounting Reconciliation: Reconcile approved travel expense reports and other type of payments with accounting records to ensure alignment with financial ledgers.
• Resolve Reconciliation Discrepancies: Investigate and correct any mismatches or errors identified during the reconciliation process.
• Support Account Payable process and operations
Please note that this assignment may be extended, in accordance with Luxembourgish law, for a maximum duration of 1 year.
Candidate Profile:
• Certified secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration);
• At least 3 years of relevant professional experience;
• Excellent knowledge of standard Microsoft Office tools (Word, Excel, and PowerPoint);
• Excellent command of written and oral English and French. Good knowledge of another EU language would be an advantage
What Client Offers:
- Professional Development
- Dynamic Work Environment
If you are a motivated and detail-oriented professional looking to contribute to a dynamic legal team, we encourage you to apply for this exciting opportunity. Join us and be a part of a prestigious organization committed to excellence and innovation.
