Administrative Assistant – Art Industry (M/F/X)
Location: Luxembourg City
Contract Type: Permanent, 20hours/week
Languages: German & English (French is a plus) We are seeking an Administrative Assistant to support a renowned artist in managing daily operations. This role requires absolute confidentiality, full autonomy, and strong organizational skills to handle priorities in a fast-paced, international environment.
Tasks:
Administrative and Contract Management :
Administrative and Contract Management :
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Monitor sponsorship and audiovisual contracts
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Archive and verify legal documents
Invoicing and Financial Follow-Up:
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Prepare invoices and ensure payment control
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Track budgets related to artistic projects
Organization and Logistics:
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Arrange hotel bookings, transportation, and travel coordination
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Handle unexpected situations and urgent requests
Partner Liaison
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Communicate with sponsors, production agencies, media, and service providers
Reporting and Coordination
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Update tracking tables and provide regular reports to the artist
Requirements
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Proven experience in administrative assistance or project coordination (preferably in arts, events, or audiovisual sectors)
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Proficiency in MS Office tools (Excel, Word, PowerPoint) and invoicing software
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Language skills: German and English required (French is a plus)
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Personal qualities:
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Discretion and strong sense of confidentiality
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Organization, accuracy, and autonomy
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Ability to manage urgent matters
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Excellent communication skills
What We Offer
A versatile and stimulating position in the art industry
Participation in international projects
Attractive compensation package
Dynamic and creative work environment
Interested? Apply online now
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