(Senior) Administrative Assistant – Compliance & Non-Financial Risk (M/F/X)
Client Description:
Manpower Luxembourg is recruiting for one of its clients, a prestigious international financial institution
(Senior) Administrative Assistant – Compliance & Non-Financial Risk (M/F/X)
Job Description:
Purpose
Within the Risk Office Department, the (Senior) Administrative Assistant will provide high-level executive, administrative, and secretarial support to the Chief Compliance Officer (CCO) and Head of Non-Financial Risk.
This role requires excellent organisational skills, sound judgement, and absolute discretion, as it involves handling confidential, integrity-related, operational risk, and potentially market-sensitive information.
The successful candidate will act as a trusted and reliable partner, ensuring the smooth functioning of the CCO’s office and supporting the effective governance and oversight of the institution’s Compliance and Non-Financial Risk frameworks.
Operating Network
The (Senior) Administrative Assistant will support the Chief Compliance Officer and act as a backup to other assistants within the department when required.
Key Responsibilities
Executive & Secretarial Support
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Manage and prioritise the agenda of the CCO / Head of NFR, coordinating complex meetings and cross-department interactions
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Act as the main point of contact for the CCO’s office, ensuring professional handling of internal and external communications
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Prepare, draft, proofread, and format correspondence, reports, briefing notes, presentations, and official documents
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Ensure structured, compliant filing, archiving, and retrieval of documents
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Handle highly confidential information related to Compliance, AML/CFT, conflicts of interest, integrity due diligence, whistleblowing, incident reporting, internal controls, and operational risk events
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Apply strict rules on information classification, data protection, access rights, and secure handling
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Act as a trusted gatekeeper, ensuring sensitive matters are escalated and protected appropriately
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Uphold absolute discretion in all interactions involving senior management, governance bodies, and external stakeholders
Administrative & Operational Support
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Arrange travel, missions, and related expense processes
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Support procurement activities, service contracts, invoice handling, and budget follow-up
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Assist in preparing documentation for audits, risk assessments, compliance monitoring, and group-level reviews
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Coordinate the lifecycle of key departmental documents, ensuring timely approvals and alignment with internal policies
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Facilitate coordination between Compliance and Non-Financial Risk teams
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Organise workshops, training sessions, and cross-functional meetings
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Maintain registers, shared drives, workflows, and document management tools
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Support onboarding of new staff (access rights, tools, operational readiness)
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Act as backup to other administrative staff within the division, as needed
Candidate Profile:
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Minimum 5 years of experience as an Executive Assistant, Senior Administrative Assistant, or similar role
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Experience within a financial institution, EU institution, or control function (Compliance, Risk, Legal, Audit) is highly preferred
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Proven ability to handle confidential and sensitive information
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Excellent drafting, formatting, and communication skills in English (additional EU languages are an asset)
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Strong organisational skills with the ability to prioritise, multitask, and meet tight deadlines
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High proficiency in MS Office and digital collaboration tools
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Experience supporting committees, minute-taking, and governance bodies is a strong advantage
Key Competencies
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Absolute confidentiality, integrity, and discretion
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Strong organisational and coordination skills
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Professionalism, reliability, and calm under pressure
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Excellent interpersonal and communication skills
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Proactive, solution-oriented mindset
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Strong team spirit and ability to collaborate across departments
Interested in this opportunity?
Apply now via Manpower Luxembourg and take the next step in your career within a high-level international environment.
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