Executive Assistant – Human Resources (H/F/X)

26/03/2026

Manpower is looking for an Executive Assistant (H/F/X) for a client specialized in European institutions, located in Luxembourg.

This is a temporary assignment from April to October 2026 within the Human Resources department.

Act as the primary point of contact for the Head of Department on complex and confidential matters, both internally and externally
Manage and coordinate the Head of Department’s agenda, including scheduling meetings and ensuring follow-up on key decisions
Screen, prioritise and distribute incoming correspondence and ensure appropriate follow-up actions
Draft, edit and finalise documents and communications requiring validation or signature
Ensure smooth internal communication and proper information flow within the department
Organise meetings and support the preparation of related materials
Maintain and update electronic and paper filing systems
Provide administrative support and guidance to team members on internal procedures
Identify and suggest improvements to administrative processes to enhance efficiency
Collaborate closely with other departments and secretariats
Provide back-up support to other assistants when required
Handle multiple priorities autonomously while maintaining a high level of professionalism and confidentiality

Secondary education diploma with a relevant certification in administration or secretarial studies
Minimum 5 years of experience in a similar administrative or executive assistant role
Strong organisational skills and ability to manage multiple priorities
High level of discretion and confidentiality is essential
Excellent communication and interpersonal skills
Strong customer-oriented mindset
Proficiency in Microsoft Office tools (Word, Excel, PowerPoint)
Excellent command of English and French (written and spoken); any additional EU language is considered an asset

Interested in this opportunity? Apply now!