Projects – Administrative Assistant (M/F/X)
Manpower is looking for a Projects – Administrative Assistant for a European institution located in Luxembourg.
This is a temporary assignment starting on April 9th, 2026 until December 21st, 2026, with a possible extension in line with Luxembourgish regulations.
Your missions
- Proofread, update and finalize agendas for governing bodies for internal use
- Monitor and follow up on team tasks related to governing body documents
- Maintain and update internal databases (division and directorate level)
- Create and manage document libraries using tools such as TEAMS and GED
- Support the coordination of online working groups
- Follow up on mission-related requests and assist with related queries
- Manage shared inboxes and redirect requests to relevant stakeholders
- Contribute to process improvements and participate in assistant community meetings
- Provide backup support to other assistants within the division/department
- Maintain databases related to internal project requests
Your profile
- Secondary education with a 2-year certification in administration/secretarial studies or equivalent experience
- Minimum 3 years of experience in an administrative role
- Strong command of MS Office tools (Word, Excel, PowerPoint)
- Knowledge of tools such as TEAMS, GED, Serapis or Business Objects is an advantage
- Excellent level of English (mandatory) and good knowledge of French
- Strong organizational skills with the ability to manage multiple priorities and deadlines
- High level of accuracy, reliability and confidentiality
- Proactive mindset with a willingness to improve processes and collaborate across teams
Interested in this opportunity? Apply now!
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