Junior Administrative Assistant GER/ENG (W/M/X)


Junior Administrative Assistant GER/ENG (W/M/X)

  • Location: LUXEMBOURG
  • Type: Temporary
  • Job #9045

Manpower is recruiting for one of its clients in Luxembourg, a European Institution:

Junior Administrative Assistant GER/ENG (H/F/X)

Job Description: (Senior) Administrative Assistant

The (Senior) Administrative Assistant reports to a Head of Division and/or the Head of Unit, supports the smooth running of activities by providing secretarial and administrative assistance to the Head of Division and/or the Head of Unit and is the back-up of the other Administrative Assistants of the Department.

The successful candidate will perform general secretarial duties and administrative tasks. S/he will have the following

• Organising meetings in Luxembourg with external counterparts;
• Organising business trips and preparing the relevant expense reports;
• Preparing presentations, due diligence dossiers and letters to external counterparts;
• Preparing, distributing and following up reports and notes, incl. overview tables and quarterly reports when needed;
• Organise team meetings, take & dispatch meeting minutes;
• Drafting routine correspondence and edit materials;
• Undertake related electronic (using the internal data storage system) and paper filing;
• Communicate efficiently (face-to-face, phone, email) with the team members but also with internal as well as external clients; cooperate with the other teams ’ assistants and other interfaces;
• Create and process requisitions/purchase orders/receipts for conference attendance, business meals, other relevant expenses;
• Follow up on internal documentation throughout the approval process;
• Produce and process counterparty consultation letters as required by the organisation procedures


• Certified secondary level education;
• Any additional certifications indicating specialisation would be an advantage;
• Excellent knowledge of standard computer tools and MS Office tools (particularly Excel and PowerPoint);
• Excellent written and spoken German and English; knowledge of French and/or other EU languages would be an advantage.

Personal Qualities:

• Excellent organisational skills;
• Excellent prioritisation skills;
• Excellent team spirit and interpersonal skills;
• Excellent verbal and written communication;
• Strong sense of responsibility and initiative;
• Ability to work reliably and accurately under pressure;
• Strong personal commitment

Our client offers:

  • An international organization
  • A dynamic working environment

Interested in joining a European Institution? Please apply on line.
Your application will be treated with the strictest confidentiality.


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