Operational Assistant H/F/X

11/06/2024

Operational Assistant H/F/X

11/06/2024
  • Location: LUXEMBOURG
  • Type: Temporary
  • Job #9586

Manpower is recruiting for one of its clients in Luxembourg, a European Institution:

Operational Assistant (M/W/X)

Purpose:

The Administrative Assistant will perform a wide range of office support, administrative and secretarial duties for the Portfolio and Liquidity Operations Division.

Operating network
The Administrative Assistant reports to the Head of Division or one of the Head of Units and will work with all Division members, as well as other members of the Finance department and interface with external contacts to support the Division’s operations.

Responsibilities:

• Manage incoming emails from some functional shared mailboxes.
• Manage the administrative aspects of cash operations, such as storing / organizing the documents.
• Always maintain excellent relationship with client.
• Make suggestions to improve key administrative processes in the Division and assist in due implementation of any such improvements.
S/he will have internal contacts with internal services and daily interaction with other members of the team.
S/he will also have external contacts with financial intermediaries, mandators, Auditors and other relevant external counterparties, as applicable.
                                                              

Qualifications:

• Certified secondary-level education complemented with a 2-year certification in a relevant field (Financial / banking sector or other);
• At least 3 years of professional experience preferably in operations, middle office, accounting or in financial audit;
• Good understanding of EIF financial products (equity, guarantees, loans) in assigned domain of responsibilities would be an advantage;
• Excellent numerical skills;
• Good knowledge of the standard IT & office tools (particularly Word, Excel, PowerPoint, and Outlook), familiarity with Electronic Documents Management tools, electronic archiving, and reporting tools is an advantage;
• Excellent knowledge of English (oral and written). Knowledge of one of the other European languages would be an advantage.
Competencies
• Ability to work within tight deadlines, to react swiftly and effectively to new situations in a client-focussed and high quality service environment;
• Excellent organisational skills with an ability to prioritise;
• Achievement Drive: continually keeps an eye on performance, focusing on improving it, showing drive and determination to meet short and long-term goals;
• Change Orientation: Adapts to differences and changes in the environment; takes a flexible approach to reach outcomes;
• Collaboration: Works cooperatively as part of a team; works collaboratively with peers across organisational boundaries based on a genuine interest in and an accurate understanding of others and their individual perspectives and concerns;
• Organisational Commitment: Is willing to commit to an organisation whose mission is to support Europe and is open to diversity, and to align her/his own behaviour with the organisation’s needs and intrinsic values, acting with integrity in ways that promote the organisation’s mission, policies and rules.

Our client offers:

  • An international organization
  • A dynamic working environment

Interested in joining a European Institution? Please apply on line.
Your application will be treated with the strictest confidentiality.

 

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