Senior Operational Assistant – Recruitment Administration (M/F/X)
Client Description:
Manpower is recruiting a Senior Operational Assistant – Recruitment Administration for one of its clients, a European institution based in Luxembourg, for a temporary assignment.Job Description:
Your missions:
- Coordinate and autonomously execute all administrative activities related to recruitment and internal mobility processes across the organisation
- Prepare, publish and follow up on job vacancies on internal (intranet) and external (career website) platforms
- Act as the main point of contact for internal and external candidates
- Provide information and respond to queries from candidates, hiring managers and HR stakeholders
- Organise interviews by coordinating schedules, logistics and communication with recruiters and panel members
- Coordinate with external providers for the organisation of assessments
- Manage travel expenses related to recruitment processes
- Maintain and update HR databases (e.g. PeopleSoft, Oracle HCM, SPARK), ensuring accuracy and data quality
- Liaise with HR systems support teams when necessary
- Prepare hiring and internal mobility documentation, coordinate signatures and ensure proper archiving
- Adopt a collaborative approach and provide backup support to other administrative assistants when required
- Work with a high level of accuracy in a fast-paced environment, managing multiple priorities and tight deadlines
Candidate Profile:
Your profile:
- Secondary education complemented by a 2-year certification in a relevant field (e.g. Human Resources, Administration) or equivalent professional experience
- Minimum of 5 years’ experience in an administrative, operational or HR-related role, ideally in a customer-oriented environment
- Good understanding of administrative processes, ideally within HR
- Experience with HR systems (e.g. PeopleSoft, Oracle HCM, document management systems) is an advantage
- Very good command of standard MS Office tools (Word, Excel, Outlook)
- Excellent written and spoken English; good knowledge of French is preferred
- Knowledge of additional EU languages is considered an asset
- Strong organisational skills with attention to detail
- Ability to manage multiple tasks and priorities effectively
- Team player with strong interpersonal and communication skills
- Ability to work under pressure and meet tight deadlines
- Reliable, accountable and acting with integrity
What Client Offers:
Interested in this opportunity? Apply now!
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