Operational Assistant (M/F/X)
Manpower is recruiting on behalf of a prestigious international institution based in Luxembourg for an Operational Assistant to join its General Secretariat team.
Your missions:
As part of a team of assistants, you will support the planning, coordination and delivery of high-level meetings and events involving both internal and external stakeholders.
Key duties include:
- Coordinating meetings in physical, hybrid and virtual formats (Teams, Webex)
- Managing room bookings, catering arrangements and virtual meeting setups
- Organising attendance lists, invitations and participant communications
- Preparing meeting rooms, badges, seating arrangements and logistical material
- Welcoming participants and providing on-site support during meetings and events
- Acting as a key contact person for logistical and administrative matters
- Managing documentation, archiving and reporting activities
- Providing administrative backup to colleagues to ensure business continuity
Your profile:
- Secondary education completed, complemented by a 2-year certification in Secretarial Studies, Business Administration or a related field
- Minimum 5 years of experience in meeting coordination, executive support or a similar administrative role
- Strong customer-service orientation and attention to detail
- Excellent knowledge of Microsoft Office applications (Outlook, Word, Excel and PowerPoint)
- Experience working with Microsoft Teams and Webex
- Excellent written and verbal communication skills in English
- Knowledge of another EU language would be considered an advantage
- Strong organisational and multitasking abilities
- Ability to prioritise effectively and manage multiple deadlines
- Ability to work independently and collaboratively within a team
- Professional approach when interacting with senior stakeholders
- Ability to handle confidential information with discretion
- Flexibility to occasionally support early morning or evening meetings
Please note that this assignment may be extended, in accordance with Luxembourg legislation, up to a maximum total duration of one year.
Interested? Apply now!
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