HR Administrative Assistant – Occupational Health Service (M/F/X)
Manpower is looking for an HR Administrative Assistant – Occupational Health Service for one of its clients operating in the banking sector, based in Luxembourg, for an interim assignment.
Your missions:
- Review travellers’ lists and verify that employees have obtained the required medical travel clearances
- Support the implementation and enhancement of internal controls and contribute to the automation of administrative processes
- Manage the archiving, retention and tracking of Occupational Health Service data and records
- Retrieve, organise and update medical and administrative files in compliance with data retention requirements
- Welcome and direct visitors to the Occupational Health Service
- Support the transition to a self-service appointment scheduling model through MS Bookings and assist users during the implementation phase
- Monitor the service mailbox and ensure requests are appropriately handled within the required timelines
- Assist Occupational Health Nurses with administrative purchasing activities, including invoice tracking and purchase order requests
- Liaise with external providers to streamline and simplify administrative processes
- Contribute to the efficient operation of the service through strong organisational skills, autonomy and effective prioritisation
Your profile:
- At least 3 years of professional experience in an administrative, HR or confidential information management role
- Previous experience in occupational health and/or knowledge of GDPR would be considered an asset
- Ability to work autonomously and manage multiple priorities simultaneously
- Strong attention to detail and a high level of accuracy
- Excellent sense of confidentiality and discretion
- Good command of MS Office applications, particularly Excel
- Experience in process optimisation and/or the use of automation or AI solutions would be an advantage
- Excellent written and spoken English; a good command of French is considered an asset
- Collaborative mindset, strong sense of accountability and results-oriented approach
Interested in this opportunity? Apply now!
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