Executive Assistant (M/F/X)
Manpower is recruiting for a prestigious European institution based in Luxembourg an experienced Executive Assistant.
This position offers the opportunity to work in a highly international environment, providing executive and administrative support to senior management while contributing to the smooth operation of a key department.
Your missions :
- Manage calendars, schedule meetings and coordinate appointments for senior management.
- Liaise with internal and external stakeholders and act as a key point of contact.
- Provide administrative support to various teams and provide back-up support to colleagues when required.
- Organise participation in meetings, conferences, receptions and external events, including the preparation of briefing documents and travel arrangements.
- Prepare documents requiring approvals and signatures while ensuring compliance with internal procedures and deadlines.
- Handle incoming correspondence and ensure appropriate follow-up.
- Coordinate business trips and prepare related expense reports.
- Maintain efficient electronic and paper filing systems.
- Organise departmental and management meetings, including preparation of agendas, documentation and follow-up actions.
- Assist with office space management and other administrative tasks to support daily operations
Your profile :
- Secondary education complemented by a 2-year certification in a relevant field (Secretarial Studies, Business Administration or equivalent).
- Minimum 5 years of professional experience in an administrative support or executive assistant role.
- Fluent in both English and French,
- Excellent organisational and multitasking skills with the ability to manage multiple priorities and tight deadlines.
- Strong sense of responsibility, autonomy and initiative.
- Excellent attention to detail and commitment to delivering high-quality work.
- Demonstrated ability to handle confidential and sensitive information with discretion.
- Excellent interpersonal and communication skills, including experience interacting with senior-level stakeholders.
Interested in this opportunity? Apply now and become part of a dynamic and international team.
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